Obtaining Entry to CNMS Facilities

Photo Identification  - Effective March 30, 2015, ORNL will/has become fully compliant with the REAL ID Act. This Act requires that anyone accessing a Federal Facility, which ORNL is, must present a compliant form of identification. If you are from one of the noncompliant states, you will need to provide another form of approved identification. Here is a list of acceptable identification if you are from one of these states. You will not be allowed entry to any ORNL facility unless you have a form of compliant identification as listed here.

In order to enter the CNMS and/or use computer resources, users must have an approved Personnel Access Systems request issued by Oak Ridge National Laboratory (ORNL). To apply for on-site and/or computer resources, please send an e-mail to cnmsuser@ornl.gov requesting an invitation to ORNL. You will receive by return e-mail a link to our Personnel Access System to initiate the registration process. Please include in the subject line of the e-mail 'ORNL Invitation for (your last name).' In the text of your e-mail, include the following:

    1. Project Number
    2. Title of the CNMS Proposal
    3. Name of the Principal Investigator
    4. Indicate Cyber Only (if applicable) - when only computer resources are needed

Note that only individuals who are named as Principal Investigator or Collaborator on an approved CNMS Research Proposal are eligible to apply as a CNMS User. (See instructions below if you need to add a collaborator to a project.)

The processing times for approvals are shown in the table below. Please note, access to the CNMS facilities can not be granted until approval has been issued by the ORNL Guest Services Office.

Process Time
U.S. Citizens
1-2 days
Nonsensitive Country Foreign National Citizens
7-10 work days
Sensitive Country Foreign National Citizens
10-15 work days

NOTE: Due to DOE requirements, requests from Foreign Nationals with a citizenship from, a birthplace of, or sponsored or employed by a country that is a state sponsor of terrorism cannot be processed for a user within the time constraints of the proposal. Please take this into consideration as you plan the team members who will need to work at ORNL or use computer resources during your CNMS user project.

Countries that are State Sponsors of Terrorism

(defined by the U.S. Department of State)

Important Information for Users Arriving from Outside the U.S..
In order to participate in research at the CNMS, users traveling from outside the U.S. must enter the U.S. in either Visa Waiver – Business (VWB) or B-1 status. This status must be annotated on the Form I-94 that you will receive from the immigration officer at the port of entry, usually the airport. Before leaving the immigration station, it is important that you carefully inspect the I-94 and ensure that it says VWB or B-1. If it says anything else, you must explain to the immigration officer that you are entering the U.S. for business and require an I-94 that reflects a business visit.

Adding a Collaborator to a CNMS User Project
The Principal Investigator may request an additional collaborator be added to a user project by sending an e-mail to cnmsuser@ornl.gov. Include the name and e-mail address of the new collaborator as well as the CNMS project number in text.